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Email report delivery

StaleSweep can email a cost-report summary — with the full report PDF attached — to anyone you nominate, either on demand or on a recurring schedule.

Tip: Email is one of two delivery channels. StaleSweep posts the same reports to Slack as well — both configured on the same Notifications page, each with its own recipients and recurring schedules. This page covers the email-specific setup.

Email needs no connection step: there is no app to install, no bot token, and no mailbox access. You add an address, StaleSweep sends to it, and the recipient can be anyone — finance, a manager, a shared inbox — whether or not they have a StaleSweep login. Because of that, treat the recipient list as a place where report contents leave your workspace, and review it the way you would any distribution list.

Tip: Managing recipients and schedules requires an admin role in StaleSweep. Anyone can see whether delivery is configured, but only admins can add, edit, or remove a recipient.

Step 1 — Add a recipient

  1. Open Notifications in StaleSweep and find the email card.
  2. Enter the address (for example finance@yourcompany.com) and an optional label such as Finance team. The label is what schedules and the delivery list show, so it is worth setting for shared inboxes.
  3. Save. The recipient is enabled by default and can be toggled off without deleting it.

Step 2 — Send a test

Use Send teston the recipient to confirm delivery before you rely on a schedule. If it doesn’t arrive, the usual causes are a typo in the address or your mail provider quarantining a first-time sender with an attachment — check the recipient’s spam folder and allow-list the sender before assuming the integration is broken.

Step 3 — Send now, or set a schedule

Send now delivers the current report immediately — useful before a meeting. For recurring delivery, add a schedule with:

  • Recipient: which saved recipient to send to.
  • Report type: the same report types available on the Reports page (e.g. executive summary, full inventory).
  • Scope: all connected AWS accounts, or a single connection.
  • Cadence: daily, every other day, weekly, every 2 weeks, monthly, or every 2 months — with a time of day. Times are shown in your local timezone and stored in UTC.

Each recipient can have several schedules — for example a weekly executive summary and a monthly full inventory. Schedules can be paused and resumed without losing their configuration, and deleting a recipient removes its schedules with it.

Warning: Reports contain your resource inventory and cost figures. Anyone on the recipient list receives them at their address, outside StaleSweep’s role checks, so remove recipients when people change roles or leave.